How to set up rule Automate Translation in Transcy?

Running a global e-commerce business shouldn't involve spending countless hours on manual translation. As customer demands evolve, manual processes become inefficient. In this Transcy's Automate Translation feature guide, you'll learn how to streamline your multilingual workflow using smart translation rules or integrating with Shopify Flow, saving time and ensuring consistent quality across all your markets.

Table of Contents

I. What to know about Transcy's Automatic Translation?

II. How to automate translations for editable languages?

• Step 1: Automatically sync content from your Shopify store to Transcy
• Step 2: Automatically translate your synced content

III. Shopify Flow Integration

IV. Frequently Asked Questions

I. What to know about Transcy's Automate Translation?

With Transcy's Automate Translation function, you can create smart rules to translate content automatically without manual selection. Essentially, Transcy supports two types of languages:

• Non-editable languages: These are always translated automatically.
• Editable languages: You'll need to complete a few extra setup steps to activate Transcy's automate translation. We will provide detailed instructions in this article.

Note: Learn more about "Non-editable language" and "Editable language" here.

You now have two distinct approaches to set up rule automate your translation workflow, each designed for different business scenarios:

Automate Translation: Perfect for merchants who want granular control over their translation process within Transcy's interface.

Shopify Flow: Ideal for merchants already using Shopify Flow for business automation.

You can choose either the rule-based approach or Shopify Flow integration, but not both simultaneously. This ensures clear workflow management and prevents conflicts between different automation systems.

II. How to automate translations for editable languages?

Step 1: Sync content from your Shopify store to Transcy

The first step is to ensure your store's content is synchronized to Transcy. This process is crucial because it makes sure that all the latest content from your Shopify store is available for translation.

→ In the Transcy, go to "Translation".

→ In "Manage translations", click the "Sync Content" button.

Note: While a manual sync is necessary, performing a full batch sync before every automated translation can be time-consuming. To save time and ensure your store always has the most up-to-date information, Transcy offers two types of automatic synchronization:

• Real-time synchronization, which instantly updates new content.
• Scheduled synchronization, which syncs content at predefined intervals.

For more detailed information, please refer to our guide on the content synchronization system.

Step 2: Automatically translate your synced content

Once your store's content is synchronized, the final step is to set up automated translation rules. And Transcy offers two main rule-based approaches:

1. Manual content selection method

When to use: This straightforward method gives you complete control over the exact content you want to translate. It works perfectly when you have a one-time translation need, such as launching a new product for a campaign or translating specific blog posts for a particular market.

To use this method, you'll first create a rule and choose a single resource type to target. Each rule can only target one resource type

To use this method, you'll first create a rule and choose a single resource type to target.

→ In the "Automate translation" interface, click "Create rule"

→ In "Create automation rule" box, first choose a rule name, then select a resource from the "Resource" dropdown.

Note: Transcy supports creating automation rules for all resources except metafields resources.

→ In "Item to translate", choose "Specific items" and click "Add".

→ Then the item list of the chosen resource will appear, select the item you want, and click "Apply".

After selecting a resource type and item, you can choose an automation option of "Default Setting" or "Customize Translation Engines" to assign specific services to different content types and languages, which helps you optimize quality and cost.

• Default Setting: Translates with previously used engines. Pages without prior AI translations will default to Google Translate.
• Customize Translation Engines: Assign specific engines to different content types and languages to optimize translation quality and cost.

With "Customize Translation Engines" you'll configure your preferred translation engine for each target language. You can set a specific engine for each target language:

Or you can choose one engine for all automatic translations:

2. Condition-based automation method

When to use: This intelligent approach is perfect for ongoing automation, as it automatically identifies content for translation based on criteria you define.

Just as with the manual method, you'll begin by selecting a resource type and configuring your translation engines. Then, click "Matching conditions":

Once you've done that, you can set up powerful conditions for different content types:

• For Products: Automatically translate products based on their status (e.g., active or draft), category, specific tags, or collection membership.
• For Blog Posts: Translate posts based on their visibility or by targeting specific categories (like news or tutorials).

Pro tip: When you set up conditions for blog posts, their categories are automatically translated at no extra quota cost, ensuring your blog structure stays consistent.

• For Pages: Choose to translate pages based on visibility or a specific template they use (like product pages, landing pages, or informational content).
• For Collections: Target collections that use a specific template to ensure consistent presentation across all languages.

Note: For other resource types, you might not have many conditions to choose from, as each resource has its own specific characteristics.

You can also apply your translation rules to future added items by clicking on "Include future items that match these conditions". When you select this option, the system continuously monitors your store for new content that meets your criteria and automatically adds it to the translation queue.

Transcy also includes "Smart Conflict Resolution" to prevent duplicate translations. If a piece of content already belongs to another translation rule, the app will notify you and let you choose which rule should handle it, saving you time and quota.

Note:

Publishing your automate rules: After creating automation rules, you must publish them to activate automatic translation functionality. This step is crucial – unpublished rules won't trigger any automation.

Plan-based limitations: Each Transcy plan includes specific limits for Automate Translation. Reference the Overview of Transcy Pricing Plans to understand your current limits.

Reaching your limits: When you hit your plan's limit:

• New rules cannot be activated until existing ones are removed or unpublished
• Consider upgrading your plan for higher limits
• Alternative: Purchase additional resource quotas to extend current plan capabilities

III. Shopify Flow Integration

1. Setting Up Translation Actions in Flow

Transcy provides a dedicated "Translate content" action block that seamlessly integrates into your existing Shopify Flow workflows.

Configuration Options:

• Content Selection - Choose to translate newly created/updated products and collections, or specify particular items manually
• Target Languages - Select multiple languages from your Transcy configuration
• Translation Engine - Pick the most appropriate engine for your content and quality requirements

2. Supported Triggers and Use Cases

Primary Triggers Available:

• Product Created - Automatically translate new products as soon as they're added
• Collections Created - Handle new collection translations immediately

3. Monitoring Translation Activity

Every translation action triggered through Shopify Flow creates detailed logs showing:

• Success/Failure Status - Clear indication of translation completion
• Content Details - Specific items that were translated
• Action History - Complete record within Flow's native logging system

This integration ensures your translation activities are fully visible within your existing Shopify Flow monitoring dashboard.

Frequently Asked Questions

How do I pay for automated translations?

Transcy uses a single, straightforward payment system called "App Wallet". To pay for automated translations, you'll first top up your App Wallet with Tokens. The system will then automatically deduct Tokens from your balance based on the word count of the content you translate. Follow this article to understand App Wallet

What happens if I exceed my quota or change my plan?

Exceeding your plan's quota or changing your plan affects your account and content as follows:

• Exceeding your quota: Transcy will automatically disable any additional content in your translation queue.
• Upgrading your plan: Your new plan's features and higher limits are available instantly. All previously disabled content and rules will become active again, and you can publish more rules for automation.
• Downgrading your plan: Any rules that exceed the limits of your new plan will be automatically unpublished. You'll need to manually reactivate rules and adjust your content selection to fit within the lower limits of your new plan.

If you need further assistance, please contact us via live chat or email us at support@transcy.io.

Updated on: 16/10/2025